The Columbia College Archives is the institutional memory of Columbia College. It began to be assembled in 1997 and consists of documents, media, and objects pertaining to the college. It is located in three rooms in the basement of Dorsey Hall. Its mission is to acquire, arrange, describe, conserve, interpret, and make available to researchers archival materials that pertain to Christian/Columbia College.
The purpose of the Collection Development Policy is to define the scope of the Columbia College Archives in accordance with the mission of the Archives and Columbia College.
The Archives have the following purposes:
The Archives collects institutional records, publications, and other historical materials documenting the history of Columbia College from its inception to the present that have continuing administrative, fiscal, legal or historical value. Formats include audiovisual, print, digital, and objects.
College Administrative Records
Including, but not limited to correspondence, memoranda, minutes, summary financial records, academic research, curriculum, contracts, reports, subject files, published materials, photographs, and any other material generated or received by the administrative and academic offices of the College in the conduct of its business.
Columbia College Community
Including student activities, alumni organizations, organizations of faculty and administrators, and other College related groups. Such materials are essential complements to official College records. They may take a variety of forms, including books, news clippings, manuscripts, maps and posters, motion picture films, audio and videotape, and artifacts and objects.
Personal and Professional Papers of Prominent People Associated with the College
Including College officers, faculty, students, alumni, and benefactors. These manuscript collections may include materials relating to issues of historical significance outside higher education as well as professional academic activities, research and teaching, and educational theories and practices during the lifetime of the college. This collecting area also extends to the papers of individuals and organizations where the subject matter of the collection is particularly relevant to the history of the College, institutions of higher learning and intellectual life in America, particularly Missouri and the Midwest, and the Columbia community.
The Jane Froman Collection contains clothing, recordings, and correspondence.
The Historical Costume Collection contains clothing made by the fashion department as well as clothing donated by alumni.
Donations will be retained when their content contributes to the purpose of and meets the guidelines of the accession policy of the Archives. Donations are accepted only when the donor places no restrictions on the housing, handling or disposition of the item. The Archives will provide a letter of acknowledgement of donations for tax purposes if requested, but monetary appraisals are the responsibility of the donor.
The donor must complete a Deed of Gift form which transfers the physical ownership to the Archives.
Materials may be transferred from Columbia College departments with the Record of Transfer form if those items meet the guidelines of the accession policy.
The Archives will use the following guidelines when deciding whether to accept a proposed donation or transfer:
If the proposed gift meets the listed appraisal conditions, the following process will be followed:
The Archives reserves the right not to collect material related to a specific person or institution that is already comprehensively covered by another archival institution.
The development and maintenance of the Archives is primarily managed by the assistant library director and other library staff.
Supplies will primarily be purchased for the Archives from the archive budget. Acquisition of materials will be by transfer or donation.
The Archives reserves the right to dispose of materials inconsistent with the collection development policy.
The following types of material are subject to removal from the Archives:
Any items removed may be returned to the donor, discarded, or donated.
The Archives are open by appointment under the supervision of library staff. Digitized materials are available 24/7 on the college repository.
Some of the materials collected may include content that is offensive by today’s standards. The photos and language published in the past reflect the values and standards deemed acceptable at the time.
The collection development policy will be periodically reviewed and modified as appropriate.
Thanks to Rebecca van Kniest from Fontbonne University Archives for assistance with the policy format.